CI Travel Meetings and Incentive Department is the one-stop source for all of your company’s travel planning needs. Whether you’re organizing an incentive travel program or planning a meeting for twenty or two hundred, CI Travel makes planning effortless with a wide range of services and planning options uniquely tailored to your specific needs.

Free your staff from the challenges of meeting planning so they can focus on their primary job responsibilities. CI Travel Meeting and Incentives Department offers full-service solutions that allow you to focus on the "why" and not the "how" of meeting planning. CI Travel effectively manages your events, reducing your time spent planning and significantly reducing your costs.

What We Do:

We organize and produce corporate business meetings, continuing education seminars, training and management seminars, regional sales meetings, incentive trips and special events. We draw all event design, print collateral, and website design from our own in-house sources, providing clients with high-quality professional meeting and event production at lower costs than companies relying on outside vendors can. No matter what the size, type, or event you are planning, certain elements are key – particularly budget management and expertise. With years of experience and long-standing vendor relationships, CI Travel Meetings and Incentives is a strong ally in planning your event.

What We Can Do For You:

Better Negotiated Rates
Our long-standing vendor relationships result in the best value for your meeting and incentive dollars. In addition, our expertise translates into concessions and opportunities that mean that you receive rates the best-negotiated well below the standard price tag.

Anticipation and Flexibility
To ensure professional and successful meetings, we anticipate problems and plan for the unexpected by focusing on attrition clauses, cancellation policies, and force majeure information.

Contract Expertise
Client protection through formal agreements is essential. Contracts aid in communication and help to ensure that your expectations are met.

Online Registration/Web Design
We create a customized registration website to complement traditional phone registration and email communications. We can also include direct links to your company’s site from the registration pages.

Full Disclosure
We work on a fee-for-service basis. You’ll always receive a detailed disclosure of the services you can expect and the fees associated with those services.

How We Will Work For You:

Destination Consultation and Site Inspection
CI Travel will research and compile recommended venues for your meeting or incentive trip as well as alternative sites and activities for comparison. In addition, if your program requires a site inspection, we can coordinate these opportunities as well.

Arrange Ground Transportation and Tours
Our team will ensure that your delegates travel safely and confidently from the airport to their destination. We have relationships with DMCs all over the world to provide top-notch transportation and tours. As an option, CI Travel’s Professional Travel Staff is also available to assist your program on-site. In addition to coordinating all reservations, transportation, and activities there is a piece of mind with our skilled team on-site to handle any additional requests.

Airline, Cruise, and Hotel Negotiation
Skillfully negotiating the best rates with the most favorable terms brings you the best services and venues for the best prices, thus providing the best ROI for your meeting dollars.

Vendor Contract Negotiation
Essentials like audio and video equipment, food and beverage catering, speakers, and private activities can also be contracted by our team.

Online Registration/Website Design
We can create customized web and registration design specific to your meeting/event needs, even linking to your company’s site from the registration page. This allows your employees or clients access to information and registration 24 hours a day/7 days a week.

Registrations and Attendee Management
Database Management with reservations, rooming lists, and billing is also available. CI Travel is able to secure all contracts, monitor the payment schedule(s) and coordinate all meeting needs.

CI Travel Meetings and Incentives can tailor any event to your unique needs, no matter where or what type of program your company is planning.

Contact:

Valerie Rauh, Meetings & Incentives Manager: 757.390.2013 • 888.627.8810  • vrauh@citravel.com

Michelle Bolin, Meetings & Incentives Consultant: 757.390.2013 • 888.627.8810  • mbolin@citravel.com

Loehmann's Plaza - 3980 Virginia Beach Blvd., Suite 101, Virginia Beach, VA 23452